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Gmail Back to Earth – In Search of $, I Suppose…

Image credit: LifeHacker

Image credit: LifeHacker

I’ve been long-time Gmail fan, having used it from the very early days, for almost 5 years now.  The key reasons why I switched and have stuck with the service ever since were the productivity boosters, first of all:

  • Threaded conversations
  • Labels
  • Search

I also must say that for all other Web Office needs I prefer ( and always have) Zoho’s products.  Now, take that with a grain of salt, I do have a bias, since Zoho are is the exclusive Sponsor of CloudAve, my main blogging gig, and before launching CloudAve, I had been a long-time Zoho Advisor. Being an Advisor is a controversial role: sometimes your Clients listen, sometimes they don’t.

I must admit for a long time I was going nuts trying to convince Zoho to throw out most of their email product and radically revamp it to offer Gmail-like benefits, mostly threaded conversations.   Why didn’t they get it?  I was frustrated.  But the two things happened.  I looked at the email (both Zoho and Gmail ) accounts of several people and was surprised that even the Gmail version showed only 1-2-3 items in a thread.  My folders labels are full of threads with 30+ entries each.  I’m a productivity-maniac freelancer, part of a few hyper-active discussion group, but not everyone’s usage pattern is like mine…

In fact I also had to realize that I don’t really represent Zoho’s paying customer base.  Sure, freelancers, bloggers..etc can generate a lot of hype and get enthusiastic about change, but the real money is in those “boring” businesses that are willing to pay, but don’t really want to change.  Corporate employees live in Outlook, whether they like it or not is almost irrelevant, they (or their employers) resent change.  So Zoho decidedly resisted turning everything upside down, staying “boring” for a long while, because this is what customers told them to do.  (Zoho has this strange philosophy about business: they don’t want to be coolest company. Just a profitable one.)

Of course over time they added conversation threads and labels, albeit implemented less radically than Gmail – it’s a mix, you can have either traditional or conversation views, and both labels and folders.   But this story is not about Zoho – it’s about Gmail.  Funny changes are happening in Gmail-land.  They added folders, then improved them.  Not that it makes a lot of difference – while for some it is a religious war, I’ve always said:

All folders are labels, but not all labels are folders.

Really. Read the details here.   And now Henry Blodget reports: Google To Change Gmail, Add “Normal Email” Option Instead Of Just “Conversations”.

OMG!  Is that the End of the World, or what?  Not really… I suppose it’s all about financial realities and what the real world wants: you can be innovator, but if you want to sell, you better listen to your customers.  (For clarification: customers are those who pay.  That’s not me ).   Welcome back to Earth, Gmail!   I for one am happy the “new” old way is just an option and conversations remain, otherwise I’d have to switch again – and switching is a major pain.

(Cross-posted @ CloudAve)

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Universal, Actionable Search: Zoho’s Improved Answer to “Where’s My Stuff?”

zoho search Search, Don’t Organize

– is the Google mantra, meaning we should stop wasting time filing away information in folders, sorting, labeling it for later retrieval, when it’s so much easier to search / find it.

That is, if you know where to search. Did you discuss that project in email?  Or was it a Document?  A Presentation?  A Spreadsheet?  A Wiki?  Was there a meeting on it that’s in your Calendar?

We’ve finally resolved the issue of universal search on the desktop, but not on the Web.  Google’s productivity tools all have their own search facilities (I love Gmail search) but you have to execute search on an app by app basis.  Even my Android-phone fares better, where I can search within a particular app or all my data.

Surprisingly, Zoho came out with Universal Search before the King of Search (although it would be naive to believe Google won’t catch up…)   The Universal, Actionable Search solution announced today is just that:

  • Universal: working across several Zoho applications, e.g. Mail, Docs, Writer, Sheet, Show, Notebook, Discussions, Accounts
  • Actionable: depending on the context you can edit a document, respond to / forward an email, IM a contact..etc on a single click, right from the search results, without having to launch the individual application.

A nice step towards contextual integration we’ve just discussed recently.

For now Search is either accessible via search.zoho.com or by using the search box in Zoho Business – eventually all Zoho Apps will get the Universal Search box.  (I have no information on how it will be implemented, but once again, context comes first: I’d expect the default to be within the specific app, other apps or “all” selectable, whereas in Business, which is Zoho’s  business portal the “all” setting is more logical)

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(Disclosure:  Zoho is CloudAve’s exclusive Sponsor)

(Cross-posted @ CloudAve)

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Does Sprint Limit Using Google Voice?

(See update @ the bottom)
Well, this did not take long. I’ve just speculated that Google & Sprint wanted testers before the commercial rollout of the Android-driven HTC EVO on June 4th – a few hours later I see that theory proven.  I ran into trouble setting up Google Voice, and called the special number given to Google I/O attendees.  Apparently it’s a “discovery period” customer support group, and the rep I talked to was very (unusually!) courteous and helpful – at least she tried to, within the limits of information available to her.  Unfortunately it wasn’t enough.  Here’s the skinny:

I’m in the somewhat rare situation of being able to compare the HTC Incredible on Verizon and the EVO on Sprint, released a month apart, with essentially the same setup, same software releases.  Here’s part of the Google Voice configuration screen on both:

Google Voice Verizon vs Sprint

And yes, the shocking discovery: it appears that Sprint limits using Google Voice to international calls only.  Let me rephrase that: other parts (e.g. voicemail, transcription..etc) of the Google Voice service will still work, but if you can’t initiate calls using your GV number, than guess what, the other party will see your Sprint mobile number, that’s where they will call you back…etc – in other words the key concept of “One number to show”, which is what Google Voice integration is all about, is dead.

The Sprint rep told me she hoped it was a software glitch that would soon be updated, but frankly, the different wording suggests otherwise.  I’m afraid it’s a business decision by Sprint, and one that should be made very, very public.  Full Google Voice integration happens to be a key decision-making factor when switching to Android, for yours truly, forTechCrunch’s Mike Arrington and likely many others.  Not having it could prove to be a show stopper.

I hope it’s not final – Sprint, Google, HTC, whoever – please chime in here.  We need answers.

Update: The short answer, and it’s a good one, it’s not Sprint policy, just an installation glitch. Details:

All of a sudden I remembered that a few weeks ago when I set up Google Voice on the HTC Incredible with Verizon, it refused the accept my existing Google Voice number, so I tricked it: went ahead with the route of setting up a new number, but input y existing Google Voice number, then it worked.

I suppose something got fixed since then, as the Sprint EVO allowed me to link up with the existing GV account, albeit with the limitation shown above… so I started to wonder if I should try the same trick here.  I deleted the Sprint cell number from Google Voice, signed out on the EVO and even deleted the entire Google Voice app (probably an unnecessarily step, but who knows…).   Then I proceeded with the “new number” setup, but of course using the existing account information.  Got into a couple of loops with error messages, nevertheless following all prompts both on the mobile and the GV web side finally resulted in the perfect Google Voice installation, with identical results to the Incredible version (the phone shown on the left).  I’m a happy Google Voice user again.

(Cross-posted @ CloudAve)

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Fake Steve Jobs’s Split Personality

fake-steveIt’s tough to be Fake Steve Jobs nowadays.

Continuing in his role as FSJ, he has to defend all-things-Apple, especially from ruthless attackers like Google. (As a sidenote, did Vic Gundotra just have a Steve Jobs moment yesterday?)

On the other hand Fake Steve is also the Real Daniel Lyons.  One who actually uses smartphones, wants to pick what he really likes and is sick of his alter ego’s “censoring content, ruling out material that he deems to be offensive”.  To the point that he ditched the iPhone and switched to Android.

Now, which Steve / Daniel should we believe?  🙂

(Cross-posted @ CloudAve)

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On Those Android Superphones Again

vic gundotra Wow, for not being a gadget-blog, we’re spending quite a bit of attention on Smartphones @ CloudAve. Are we turning into gadget-freaks? 🙂

Like Ben, I’ve also received an Android-powered Sprint HTC EVO at the Google I/O Conference, and unlike him, I will be able to use it on Sprint, if I so chose.  As a New Zealander, Ben is out of luck – the Sprint CDMA phone does not work there, so I understand his rant, but let’s make it clear: Google did not ignore international attendees.  All paid participants (we we, bloggers, were not)  had received a phone weeks prior to the conference: US attendees a Motorola Droid, International ones an unlocked Nexus One.

Which is why I was shocked to hear Vic Gundotra’s announcement on the second day that all attendees would receive the next HTC wonderphone (hey, was that Vic’s Steve Jobs-like “One More Thing” moment?).   Since this somewhat invalidates the previous phone giveaway, I can’t help but think that it was a last-minute addition to Google’s original game plan – and that leaves me wondering about the reasons.

I can only speculate, but perhaps Google and Sprint wanted to have a few thousand “testers” for the phone before it’s official launch on June 4th?  In fact not just any users, but developers – but that would make even more sense if they had early access to Froyo (Android 2.2) which is announced, but not yet available.  Both new HTC phones – Incredible on Verizon and EVO on Sprint  came with the HTC Sense flavor of Android, but the EVO will allow turning this off, switching back to vanilla Android.  I will turn it off today and keep an eye for a magic OTA upgrade to Froyo:-)

(Again, this is pure speculation, I have no official or leaked info on the matter whatsoever)

Now, a bit of follow-up on my previous rant regarding coverage.  Phone companies must have decided I live in a corner of the world  – home to PeopleSoft, Commerce One,  Oracle, Workday, Safeway, Kaiser Permanente – that does not deserve good coverage (OK, the surrounding mountains may have to do with that, too) . Getting sick of reading all the coverage map and the surrounding spin, I actually fell victim to the most dishonest map from the carrier with the best coverage, Verizon.  Unlike the others, they don’t indicate signal quality at all.   So now I am the proud (?) owner of both the HTC Incredible (purchased myself) and the HTC EVO (Google gift) and get to compare Sprint vs Verizon in my area – one weaker than the other:-(

And with all that said, my favorite phone is one I can not get my hands on: the Samsung Galaxy S. No writeup or video can do it justice.  You have to hold it in your hands.  I did.  It was hard to let go.

(Cross-posted @ CloudAve)

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Google Cheese

Yes, this is decidedly cheesy: a microblogging app that’s intentionally buggy.  Full of holes, like it’s namesake, the cheese. For educational purposes. But I think they forgot something really important:

jarlsberg carlsberg

Yes, I know, proper pairing would be wine and cheese, but it doesn’t rhyme as well as Jarlsberg & Carlsberg. Besides, this way Google could use the tagline: Probably the Best Bugs in the World.

(Cross-posted @ CloudAve)

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The Problem With TweetMeme

TweetMeme has become the de facto standard of retweet buttons, it’s hard to find a blog without it.  Little do we know just how slow it is – to be exact, how much it slows down site access.  This might not appear a big deal, until you we realize that Google now considers site speed as a factor in determining Page Rank.

I quickly ran my personal blog through the Web Page Test, and here’s what I got: TweetMeme is about the only killer, slower than anything by a long mile.


load time first

The above chart is the result of initial access – below are the results of repeat access, when a lot of data is already cached:


load time repeat

Not a pretty picture – but for now, I am leaving TweetMeme anyway… hoping for a solution soon.

Update: The animated image of the never-loading button is from a blog post that recommends a solution. I vaguely remember reading about the logic years ago – not just for TweetMeme, but all widgets – but the actual details go beyond my technical grade:   Install the TweetMeme Retweet Button… WITHOUT the Slow Page Loads!

(Cross-posted @ CloudAve)

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Now Tell the Difference Between Folders and Labels

If you really think about it, there’s not much of a difference.  They are more or less the same.

Folders are a very old metaphor, as old as email and documents are.  Early email systems physically kept folders in separate files, and even when they were no longer separate files, basic functions like sort, search were limited within individual folders.  We got boxed in to physical folders.

The big break away from this, introduced by Gmail’s label concept was flat storage of email with only logical labels – but because labels were no longer physical containers, you could assign any item (email) to multiple folders.

The more traditional “folder-camp” was missing some of the good old attributes: drag-and-drop, nested folders (aka hierarchies)..etc – and lo and behold, little by little they all go it, the final step being the release of nested Gmail folders today.  Now tell me the difference between Folders and Labels.   They are one and the same, Labels are just more flexible Folders.

Actually, and to take this a few steps further, I’ve said before:

All folders are labels, but not all labels are folders.

But of course it’s all semantics … and I don’t want to quote my posts from a year ago … I suggest you read it (yes, shameless self-promo) because in the original post I laid out quite a few concepts for the improvement of folders / labels / tags .. whatever we call them.

I’m glad to see some of those concepts have become reality….

(P.S. Zoho – exclusive sponsors of CloudAve-  have been offering both folders and labels for a while in their Mail service, albeit kept separately.)

(Cross-posted @ CloudAve )

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Google Apps in a Box. Oh, and an iPad Killer.

What we missed in our Google Apps Marketplace coverage: the Best Poster Award … drumroll.. goes to box.net:

box google

And while at it, their video isn’t too shabby, either:

Wait… is that an iPad killer with a great virtual keyboard at 0:46?

ipad killer

Bias alert: I’ve been watching Box.net from the humble early days starting here:

through here:

box toilet

..to becoming a successful business.    Just sayin’ 🙂

(Update: my secret retirement plan is collecting royalty from Box.net for using Google-in-a-Box )

P.S. On a more serious note, here’s our previous Google Apps Marketplace coverage:

(Cross-posted @ CloudAve )

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Google Launches Apps Marketplace

I’m at the Google Campfire One event where they’ve just announced the Google Apps Marketplace.  The site is live now, feel free to browse.  The speculation is now over, this is Google’s answer on whether they will enter the Business Applications market – they just did, with an entire ecosystem of Partners.

The new Marketplace fills an obvious need: Google Apps has 25 million users at over 2 million businesses who clearly need more than just the communication / collaboration / Office type applications Google can offer today.  Here’s a chart of some of the initial Marketplace participants:

Launch cos

As you can see, the list represents a wide range of partners – some are very obvious fit, others bring questions re. future business model. Just picking a few randomly, I can easily see how electronic signature management vendor Echosign, the obviously named eFax or meeting scheduler Timebridge expands Google Apps functionality, and they are all easy to use applications.  Spanning Backup is a brand new product just launched days ago, but they’ve established credibility with the previous product, Spanning Sync.

At the other end of the scale we have fairly complex offerings represented by NetSuite and Successfactors.  For SMB SaaS ERP and HRM (yup, lots of acronyms)  offerings integrating Web based office apps or email is a natural fit, but these companies have a very different sales and implementation model: far from the simple test-buy-click-to-install model they have a longer, more traditional sales cycle, a few weeks of implementation work, training..etc.  It will be interesting to see how their presence at the Marketplace plays out, and which side generates more deals for the otherl.

Then there’s Zoho (dislosure: Zoho is sponsoring CloudAve, my main blogging gig).  On one hand, clearly competing with Google, on the other hand, partnering where reasonable.  My personal opinion has been for a while that Google should have acquired Zoho long ago, offering a killer combo of Gmail+ GCal and the Zoho Business Apps to the SMB space.  Obviously neither Google nor Zoho thought it was their best interest (and not mine, either, why would I want to lose our Sponsor…), but they finally met at the Marketplace:-)  Kudos to Google for playing fair with co-opetitors in the interest of their Customers, unlike that other company that booted Zoho from their Appexchange when they did not agree to kill Zoho CRM…  CRM is now Zoho’s best selling product, and Google Apps users will now have easy access to it, as well as to Zoho Projects. Zoho Meeting will soon be integrated, too.

googzohoTalk about integration, Google published extensive API’s for integration of 3rd party programs to Apps, the Marketplace allows easy discovery of such apps and there’s also a commercial model, eventually offering billing on the software vendors’ behalf, for a 20% cut.   For now the actual purchase transaction takes place outside Google, but once it’s completed, Administrators of a Google Apps domain can simply enable the new apps which will be accessible via Google’s Universal Navigation.

Other then for the obvious reasons – users / customers having more choice, I am happy about this launch because I think if any company, Google has the clout to actually expand the market, and in a way influence user behavior, moving us all, consumers and business alike from the traditional sales-heavy model to a pull-model, where we try-click-to buy.  I wrote about this ‘shift’ in detail in the previous post .

Stay tuned for more analysis from Ben who will look at the details as well as competing Apps Markets, and from Krish who will look at some individual offerings.

(Cross-posted @ CloudAve )