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Freshbooks Launches Benchmarking Service: SaaS Will Never Be the Same

Way back at the Office 2.0 conference FreshBooks CEO Mike McDerment dropped a bomb in the last 20 seconds in his presentation: being software as as service, they can aggregate customers’ data, categorize it by industry, size ..etc, and once they do that, why not turn it into a service, providing customers with their own performance metrics as well as benchmarking them against their peers.

A few months later, the Small Business Report Card service will launch tomorrow at the Web 2.0 Expo as well as online. The service will be free to all Freshbooks customers, who will:

  • all receive their own performance metrics, and
  • if they select their peer group based on (currently) 80 types of business / professions, geography and several other business criteria, they will also receive their relative position, “score-card” within that group.

The sample below is a mock-up of the actual Report Card, but is shows the initial metrics reported. Clearly, as they further enhance the program, there will be more and more criteria, and FreshBooks customers will have a say in what performance metrics they find valuable.

Remember, FreshBooks’ customers are mostly small businesses who don’t have an army of MBA-types crunch the numbers and look for business (in)efficiencies. In fact it’s probably fair to say some would not even know how to interpret the numbers, until they are put in prospective – hence the value of relative benchmarking.

But why will SaaS never be the same? This isn’t just about FreshBooks and its customers.

It’s *the* hidden business model enabled by SaaS. An opportunity not talked about, but so obvious it has to be on the back of all SaaS CEO’s mind. Benchmarking is a huge business, practiced by research firms like Forrester, Hoovers, Dunn and Bradstreet, as well as by specialized shops like the Hackett group – none of which are affordable to small businesses. More importantly, all previous benchmarking efforts were hampered by the quality of source data, which, with systems behind firewalls was at least questionable. SaaS providers will have access to the most authentic data ever, aggregation if which leads to the most reliable industry metrics and benchmarking.

Being pioneers always carries a risk, and clearly, Freshbooks will have to keep an eye on their customers feedback. There may be a backlash due to data privacy/ownership concerns; some customers will not opt in, they may even lose some customers entirely. But I believe the majority will see the light and benefit from the service. If Mike’s blog post on the subject is any indication, the feedback there was overwhelmingly positive, with 13 comments for, 3 against.

I suspect a year or two from now benchmarking based on aggregate customer data will be standard industry practice, and little (?) FreshBooks will be looked upon as the pioneers who opened up the floodgate of opportunities.

Last, but not least a word on the creative launch – or a lesson on how to launch from a conference you don’t officially participate atsmile_wink:

Yugma is a web-conferencing company and an exhibitor at Web 2.0 Expo. What better way to demo a web-conferencing product than by showing real-live use… without Yugma having to move a finger to create content. They created Stage 2, a platform for companies to showcase their products remotely at the Yugma booth and simultaneously to the World through a Net broadcast. Both the presenters and Yugma win – congrat’s, and my personal Creativity Award to Yugma thumbs_up

Update (4/19): read Jeff Nolan’s comments.

Update (10/8/2008):  Congrat’s to Freshbooks for getting on  Fox Business.

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Surprises @ Web 2.0 Expo

thumbs_up Surprise #1: It’s early Sunday morning, and there’s a huge crowd! Wow!   ExpoCal only showed a few dozen names for the Sunday sessions, so I figured this was just for the crazy-enthusiasts, the real crowd hits tomorrow.  It’s great to see so many participants. 

thumbs_down Surprise #2:  Registration is a disaster. A Case Study in how the best technology becomes worthless without the right process.  I’m guided in the pre-registered line, it goes quite fast, then in the data entry area I enter my name and click “print” to initiate printing my badge.  So far, so good: next step is another (not-too-long) line to actually pick up the badge. 

The line is somewhat pointless though, you have to wait till they call out your name. After 15 minutes or so, I do step up, and ask, only to find out, that if I checked in on any but the first three rows of computers, it goes to another bank of printers, at the other end of the check-in area, where all the crowd for on-site registration is. Great!  Nobody has told this before.

Over to the other line, nobody seems to have my badge, am told to wait till my name is called. I’m sure I was called earlier, someone must have picked it up, it’s been over 20 minutes now. After a while, I have a crazy idea: walk up to a computer again, let’s see if I can re-print my badge.  I shouldn’t be able to … but wow! it works!  Here we go: send to print again, and voila! I am called and have the badge in hands in 5 minutes.

Now I only have to walk back to the area where I started to pick up conference material .. then up to the workshop floor.  Dear organizers, despite Surprise #1 above, this is still just the rehearsal, tomorrow the real crowd arrives, you better fix this chaotic process.

Update: It’s Monday, the first full day, and I’m glad to see the problem fixed: there are clear signs that match the computer rows to the printers, registration is easy, no crowd to be found.

thumbs_down Surprise #3:  Web 2.0 needs connectivity, we all know that.  Wireless works, albeit sloooowly.  But…but: we need, power, too. I know, it’s my fault, should have carried extra batteries.. and there’s never enough power outlet for all attendees. But I haven’t been to any conference where’s not a single power outlet in the entire room. I’m sitting outside, next to a watercooler (which runs on power, so it led me to a spare outlet), trying to recharge my hungry laptop.  I’m afraid starting tomorrow, there will be tough competition for these spots.

That’s it for now, joining Ismael’s session.

Update, Monday: power still non-existent, wi-fi dying. It’s useless, and I’m sitting in the Mindtouch wiki session, where Ken  Lui just gave up trying to demo anything, due to poor connection.   Web 2.0 Expo with Web 0.5 connection:-(

 

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Microsoft Patches Outlook, Creates PR Nightmare

Computerworld reports that Microsoft issued a patch to deal with Outlook 2007’s sluggishness, this time for real.

I can’t say that this will 100 percent solve the latency issues, but users should see a big improvement,” – says Jessica Arnold, Outlook’s program manager.

 Why won’t it solve the latency problems?  Because they were largely introduced by design changes to accomodate:

  • RSS handling – a new feature.
  • Indexing – fixing what hasn’t worked for years, i.e. finding email.

So, is Microsoft saying it’s the improvements that brought Outlook down to its knees? Ouchsmile_sad

Arnold said that while Microsoft had started hearing about problems even before Outlook’s release to businesses last November, “until we had enough users, the data wasn’t clear.”

Oh, I’ve got it now.  This is Microsoft’s way of becoming Web 2.0 complient: “Release early, release often” – don’t test, I might add.  Sorry Microsoft, this works for startups with early-adopter techno-enthusiast users, not for the corporate world’s #1 communication platform. And where’s the “Beta” moniker, anyway?

“Outlook wasn’t designed to be a file dump, it was meant to be a communications tool,”  – says Arnold, recommending users archive their email often, reducing the size of their .PST file.

Yeah, right. For years I bought into that, and was a religious auto-archiver.  There’s only one problem with that concept: we’re not storing old email for the sake of having it: it’s for the occasional need to actually find old information.  Have you tried to open an archive.pst file?  Since the contents are not kept up-to-date in your index, you can launch “find”, than take a coffee-beak.  Better yet, go for lunch.plate

Archiving, limiting storage was indeed the only solution for a long while.  But now there is a better one.  Ever since I’ve dumped Outlook, moved ALL my archives to Gmail, my PC is fast (desktop index, online backup, virus checker all have less to do) I have an efficient, fast email system, and can retrieve any email sent/received in the past ten years in a second.  That’s the real solution to Outlook’s performance problems.

I’ll take it one step further: for doc, spreadsheet, presentation needs I use the Zoho Suite.  Signing documents: EchoSign.  Incidentally, I am typing this on an offline editor, while sitting on BART, on my way to the first Web 2.0 Expo session: Ismael Ghalimi presenting how he runs his business entirely on Web-based services.

Update (4/16): Built For vs. Used For by Jeff Nolan.

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Webmail: PC Magazine Confuses Productivity with Popularity

PC Magazine compares the 3 major Webmail providers: AOL, Microsoft, and Yahoo!, and makes the summary call of declaring Gmail “left behind” – without reviewing Gmail.  How funny.

They key criticism is that – unlike the other three -, Gmail does not have the look-and-feel of Microsoft’s “killer” Outlook. Wow. That’s quite a statement.  I fail to see Outlook a killer product, it simply is a the dominant product on the market, and will remain so for quite a while simply due to Microsoft’s weight.  By the way, I recall the time when Lotus 1-2-3 was a market leader. Or Wordstar.  Or dBase II.

While not giving Gmail a dedicated review section, PC Mag refers to it as part of the discussion on Yahoo Mail:

Gmail, beta for life (or at least three years so far, is beloved by millions (including me), and still has cachet though it lacks AJAX features, isn’t easy to use, and doesn’t have a sensible sorting ability”

I agree and disagree. Yes, Gmail is not easy to use if you’ve just come from the world of Outlook, Yahoo..etc. No, Gmail is easy to use once you “get it” – in fact at that point you will start seeing just how hard-to-use the other products are.  

Sorting, for example is the “poor-emailer’s” tool for finding information.  You can spend looong minutes sorting, scrolling up-and-down, trying to piecemeal together a conversation thread from your Inbox, Sent Mail and various other folders.  Or you can just pull the entire thread up by smart use of labels and keyword search.  (of course in Outlook I would only attempt a search when it’s time for a coffee-break).

PC Mag talks a lot about drag-and-drop and other bells and whistles – I agree, these are nice, but when it comes to productivity, there are 3 fundamental reasons Gmail beats all:

  • Threaded Conversations: in business conversations last weeks, include dozens of emails, and are basically a pain to put together before you respond to someone.  Gmail handles it automagically, and as a side-effect, it presents a lot more information on it’s list screen – since the dozen individual emails are now compressed into one line.  (Oh, and don’t forget the nifty feature of picking up the first line of the email body, instead of dumbly repeating the subject line)
  • Labels.  Folders are a crime. How often do you feel the need to file an email to several folders, yet you can’t.  Logical grouping and physical storage of email have nothing to do with each other, need to be de-coupled, and that’s exactly what Gmail does.  You can assign multiple labels to any email, pull of conversation based on labels, and your labels can still give you a sense of ‘folders’ by having them listed on the left pane.
  • Search. Find. That simple.   I can pull up email on any subject from 1999 before you even start thinking of which folder to look into, how to sort, scroll in Outlook.

 

Does this make Gmail a better product?  Certainly, for me.  Perhaps not for you. 

Not everyone needs productivity.  Not everyone wants to go through a paradigm change.  AOL, YAHOO, Hotmail are the absolute market leaders,and they should do whatever it takes to keep their customers.  Their mainstream users are corporate employees who use Outlook in the Office, whether they like it or not is irrelevant, they are used to it. When they go home, they may not email a lot. Some will check their emails daily, once a week, or less. They want a personal email that resembles to what they already know.  Familiarity is more important than productivity.

Gmail is for the frequent users and increasingly for people who use it to conduct their business: in other words, the productivity-freaks like yours truly.  Or Web Worker Daily’s Anne Zelenka, who rightly states:   GMAIL: NOT BEHIND, JUST GOING IN A DIFFERENT DIRECTION.

 

Update: If you’re thinking of migrating to Gmail but can’t figure out how to deal with years of email history, check out my guide: How to Import All Your Archive Email Into Gmail.

Update: Webware reports on a prize fight between Yahoo Mail and Gmail.

 

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Koral Acquired by Salesforce.com

Wow, this was fast. I met Koral CEO Mark Suster some time in November, when he gave me a demo of his then pre-beta Content Collaboration system. I instantly liked it, largely for it’s simplicity – hence the title of my review: Koral – Collaborative Content Management without the Hassle of “Management”.

Apparently I was not the only one who liked the productsmile_regular. Koral is no more. Salesforce.com has acquired it, launching its new service … hm, SalesforceContent, or Apex Content, or Salesforce ContentExchange – apparently there is a bit confusion over the name, but we’ll know it tomorrow for sure. The logo is from the (former) Koral site:

Update: Clarification from CEO Mark Suster:

“The overall initiative is called Salesforce Content. That consists of the Apex Content platform where developers will be able to build their own content based applications and Salesforce ContentExchange, which is a Web 2.0 application for managing corporate content that sits on top of this platform.
Basically, we took an integrated product, Koral, and split it out into a platform piece for developers and an application piece ready to sell to customers.

TechCrunch, Read/WriteWeb and ZDNet has all the details. Congratulations, Mark, Tim and the rest of the team!

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Atlassian is Hiring a VP of Marketing

I don’t typically broadcast job searches, but I’m breaking that tradition now for a few reasons.

1: Cool cartoon smile_wink

2: Atlassian is a great company, that I wrote about quite a few times. Being “great” means not only $ucce$$ful, fast-growing, but also a good team to be part of.

3: Transparency. I just wrote about this recently, and Atlassian President Jeffrey Walker proves it again, by sharing his thoughts on the hiring process. I agree with almost all his points, except #8, the backup plan: Executive Recruiters. I think Atlassian is still at a size where they are better off finding the right candidate through their personal network – or they may face situations like this.

So while it looks like they are well on their way finding the right person, if you, or somebody you know are the candidate they’ve been waiting for, contact Jeffrey NOW. Somehow I think the beer-test might be relaxed this time.

But be warned: great company as it is, it’s also a dangerous bunch! smile_shades

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Do We Need Another Web Meeting App?

Does the World need yet another “webex-killer“?  The answer is probably no. Other then Webex, whose name became a synonym to web-conferencing, there is  GoToMeeting, VyewTeamslide, DimDim  1videoconference , Vyew, Live Meeting, Thinkature and probably quite a few more I forgot about.

So why on Earth has Zoho announced Zoho Meeting, entering such a crowded market?  One answer is that it’s a “software-making machine”, turning out new product regularly, so why not … but I think there’s more.

Zoho Meeting has a few unique features, and as usual, TechCrunch provides a good review, so I won’t even attempt to “compete” with them.

smile_wink  I’d rather lament on what this really means.

After a year of pumping out standalone products ( I think the count is at 15 for now) this year Zoho will start focusing on tying them together.  This means integrating them, as well as some external products, create workflows and use some “glue” products in the process.  Mail, Wiki are such glue products (both are going through enhancements), and to some extent so is Meeting, as well as Chat.  They will enhance collaboration in context, while you work on your document, spreadsheet, presentation..etc.  The video below shows how Meeting is embedded in Zoho Show:

 

If you watched the video you may have noticed a spreadsheet in the background, while Raju was talking about embedding Meeting in Chat, which in turn will become part of all other applications. While the integration of Chat into Zoho Writer was somewhat of a non-event, I can give you a sneak preview of how it will work in Zoho Sheet, where the consequences are far more significant.

 

What this means is that Zoho Sheet, which recently added the capability to plot 21 different types of charts now supports real-time collaboration with instant updates on the individual cell level – this has been Editgrid’s competitive advantage so far.

This is just the beginning – keep an eye for Meeting, Chat and other “glue” products making our online life easier.

Last, but not least, several of the companies mentioned here will present at the Under the Radar Conference tomorrow, so if you have a free Friday, you may want to register here – today is the last chance to get $100 off.

(Disclosure: I am an Advisor to Zoho) 

 

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Those Pennies Add Up

Any time Google makes an announcement, naysayers rush to say it’s the end of the smaller Office 2.0 players. I disagree: it’s not going to be a winner-takes-all market. There will be room for better, differentiated products, better customer service, possible white-label partnerships… Ahh, and talk about partnership: you can’t partner with Google – you can become a customer on their terms.

That said, not all startups survive: we’ve seen Kiko fold, and the iRows team joined Google when they ran out of cash. So it definitely does not hurt to have some longevity if you’re in this “game” for the long run.

Today a service I’ve been beta-testing and like a lot came out of beta: that means it’s fully available, and God Forbid smile_embaressed also charges a fee.

Site24x7 does what the name suggests: monitors your site’s availability, response times, and it also allows monitoring individual web transactions. You can predefine whether you’d like email or SMS alerts in case of outages. Below is a sample weekly (daily, if you prefer) report.

 

Actually, I lied above: the service does have a basic free level. But if you’d like monitoring frequency to be less than 60 minutes, you’ll find the Pro account is well worth it: fees start at 50 cents. Since this is not a user-based service, that means $.50, $1, $2 per site per month. I think it’s a no-brainer.

Why am I talking about it? Site24x7 is provided by a company named Adventnet. Their website is boring. But their product list is over a hundred items long. “Boring”, reliable, solid cash-cows. smile_wink Adventnet is not a startup by any means: they have been in business for ten years, organically growing to 600+ employees and millions of dollars in revenue (without outside investment).

They are the company behind Zoho. Now you know where Zoho’s longevity comes from. Those pennies add up.

(Disclaimer: I’m an Advisor to Zoho)

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Radar Relay – What’s Happening in Office 2.0

I might as well have titled this post Radar Delay – first it was due last Friday, as part of series of reviews leading up to the Under the Radar: Office 2.0 event, but then fellow Enterprise Irregular Rod Boothby posted an “extra” article the same day, so I decided to wait till Tuesday. Yes that was yesterday, the day when Comcast, my ISP ironically responded to my push for On-Demand with a service outage.

smile_sad

But first things first: Web-based products received a surprise promotion from an unexpected source: Microsoft. As Phil Wainewright says on ZDNet:

“It’s astonishing that in the midst of a serious challenge from a new generation of Web-native office suites, Microsoft should give its rivals a helping hand by handicapping its own product so badly that it performs worse than an online product on a slow dial-up line.”

He is referring to the Outlook 2007 meltdown several users experienced:

You’d think I had just sprayed the inside of my poor mega-laptop with saltwater to induce non-stop fritzing. I’ve learned to meditate while Outlook ruminates over ten incoming POP messages of 69K. Perhaps it takes a few seconds over each incoming message or RSS feed to contribute to solving a Grand Challenge. Or it and Desktop Search have to play 333 iterations of rock-paper-scissors everytime a change has to be written

You can hardly accuse the above user with anti-Microsoft bias, since he is none other than Mini-Microsoft, who is obsessed with fixing Microsoft, the company. The Guardian, Dennis Howlett, Jason Busch, Tim Anderson, Chris Pirillo, Dan Farber, Phil Wainewright had similar experiences. Phil asks:

“But is it an even better fix to abandon Outlook and Exchange altogether and switch to an on-demand alternative?

My answer is a loud YES, and I’m making my point in Desktop Software: A Failed Model. Of course glitches occur in the On-Demand world, too, as we just witnessed Google Apps collapse soon after the announcement. We’re not quite there yet, but I share Rod Boothby’s view that we have passed a tipping point: while 2 years ago the ideal mix would have been desktop computing with additional online access, now I feel as a user I am better off mostly working online, with occasional offline access.

A somewhat doubtful friend, who happens to be the CEO of a cool company making web-based products sent this question:

“Do you really think people will use Word processors (in any significant number) through their web browser? “

Yes, I really do think, but why believe me? Listen to a US Government Agency instead: FAA May Ditch Microsoft’s Windows Vista And Office For Google And Linux Combo.

Some of the Under the Radar “Graduate Circle” sponsors posted significant news recently:

Talk about user base, Nielsen/NetRatings issued a press release claiming that Google Docs and Spreadsheets dominate web-based productivity tools since October, with a market share of 92 percent of unique visitors. Ismael Ghalimi did some research and proved them wrong concluding that Google’s market share may be closer to 50%. His take:

It is actually quite amazing that companies like ThinkFree and Zoho, with their ridiculously small marketing budgets, can play in the same league as mighty Google.”

Ismael is the creator of last years successful Office 2.0 Conference, and he is already preparing for Office 2.0 2007. But that’s in September – first we’ll have an exciting full-day conference:

Under the Radar: Why Office 2.0 Matters on March 23rd, in Mountain View, CA. Here’s the updated agenda and a list of presenting companies:

Approver | Blogtronix | Brainkeeper | Cogenz | ConceptShare | ConnectBeam | Diigo | EditGrid | Firestoker | InvisibleCRM | Koral | Longjump | Mashery | My Payment Network | Proto Software | Scrybe | Sitekreator | Slideaware | Smartsheet | Spresent | Stikkit | System One | Terapad | Teqlo | TimeSearch Inc. (Calgoo) | Tungle | Vyew | WorkLight | Wrike | Wufoo | Xcellery

The Conference is put up by DealMaker Media, which was until recently known as IBDNetwork. (Too bad I missed their Launch Party.)

Hope to see you there!

Update (3/09): Passing the baton to Stowe Boyd, here’s his Relay post.

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Conservapedia: an Exclusionist Wikipedia-Clone

And I thought Wikipedia’s deletionists were exclusionist. Oh, boy, was I wrong… the real exclusionists created their own Wikipedia-clone:

Conservapedia is a much-needed alternative to Wikipedia, which is increasingly anti-Christian and anti-American… Conservapedia is an online resource and meeting place where we favor Christianity and America.”

How can it possibly be an objective source of  “historical, scientific, legal, and economic topics” by excluding the views of the majority of the World?

As for Christianity and America, I hate to bring this to the Conservafolks, but Christianity really, really did not originate in America.  Not that Conservapedia’s entry on Christianity explains anything – you’ll have to check out Wikipedia for that. 

Conservapedia doesn’t fare any better on the *minor* [sic] contribution to history, science, culture, architecture ..etc by pre-Christian civilizations like Egypt, China, Greece ..etc.  For example here’s the entire entry on Egypt:

“The oldest non-nomadic civilization in the world which still exists today. Egypt is located in north-east Africa.  ”

Greece does not do any better:

The collective term for the civilizations of the Greek subcontinent.”

Nice. Concise?  Pathetic.

 

Conservapedia started as a school project.  (Again, we have to visit Wikipedia, not Conservapedia to learn this).  I’m sure eliminating diversity, filtering out most of the World’s knowledge is the best way to improve our kids’ education.  As if America were not already falling behind in education. My advice to the Conservafolks: get Senator Ted Stevens on board.